Accounting Manager - Great Lakes Science Center (Cleveland, OH)
Process, reconcile, and maintain files for all museum cash receipts, receivables, and associated revenue information. Supervise Accounts Payable/Payroll Coordinator activities. Review and post accounts payable invoices and process weekly check run. Assist with revenue and expense compilations for grant and project reporting.
• Supervise invoicing and payroll activities performed by Accounts Payable/Payroll Coordinator
• Supervise timesheet and absence report processing as performed by Accounts Payable/Payroll Coordinator
• Review and approve payroll journal entries and month-end accounts payable journal entries prepared by Accounts Payable/Payroll Coordinator
• Establish and monitor work schedule for Accounts Payable/Payroll Coordinator and temporary Finance and Accounting staff
• Prepare daily deposits for all cash/checks received via mail by administrative area office staff.
• Verify, reconcile and post daily cash receipts for all cash activities in all areas of the museum and prepare monthly journal entries of those cash receipts. Assure prompt receipt of all daily cash activity reports from all areas of the museum.
• Reconcile all deposits to daily bank reports and promptly identify and resolve any discrepancies.
• Track contribution pledge payments and prepare monthly pledges receivable schedules for the Development department.
• Obtain, review and summarize monthly cash reconciliations for all cash activities in all areas of the museum.
• Reconcile monthly statements and prepare associated reports for all contract revenue – currently, Food Services, Store, and Parking Garage. Prepare monthly contract revenue journal entry.
• Reconcile and prepare monthly miscellaneous accounts receivable schedule.
• Initiate invoicing, monitor and maintain all receivable files and collect on all miscellaneous outstanding receivables (does not include contribution or education group receivables).
• Reconcile and prepare monthly deferred revenue schedule.
• Prepare year-end receivable and cash closing schedules and journal entries in association with audit information preparation.
• Review, verify, and post invoices entered by Accounts Payable/Payroll Coordinator
• Review, approve, and process weekly check run
• Coordinate preparation of monthly schedules for grant and project information
• Assist Controller with month-end close, year-end close, and audit process as needed.
Qualifications: • High school diploma. Some college preferred and/or 3-5 years general accounting experience.
General PC, Excel spreadsheet and Word proficiency. Experience with computerized accounting software
Director of Youth and Family Engagement, Education - Great Lakes Science Center (Cleveland, OH)
Great Lakes Science Center seeks a full-time Director of Youth and Family Engagement to oversee the strategic growth and day-to-day operations of youth and family programs both in- and outside the Science Center. YOU are an energetic, flexible, and resourceful manager who loves to multi-task. You are as at home with camp counselors, robots, and late-night science as you are with revenue goals, training plans, and staffing charts. WE are a science center in the midst of unprecedented program growth, serving 300,000 visitors and 12,000 kids and families through out-of-school programs. We engage our scientific community to create exciting and authentic programs for a broad audience: from campers to scouts, and from babies to teens to adults. We believe that science is everywhere and are seeking an experienced leader to inspire our staff, programs, and audience.
In this senior-level role, you will:
• Support the Science Center’s mission to make science, technology, engineering, and math (STEM) come alive by overseeing, strengthening, and growing a successful suite of fee-based programs. Our many out-of-school programs are anchored by our summer and winter/spring break camps (serving 3000 participants annually); programs also include science sleepovers, girls-in-science programming, a teen science academy, scout workshops, and themed educational events.
• Create and deepen relationships with informal science providers, STEM professionals, community organizations, families, volunteers, and Science Center partners to support, grow, and position Science Center programs in the region.
• Oversee the recruitment, management, training, and deployment of two full-time and 15-100 part-time and seasonal staff and volunteers. Lead, nurture, and inspire a diverse and enthusiastic team of instructors and program staff. Jump in to deliver programming when necessary.
• Manage a departmental budget of $800,000, which breaks down into program budgets of varying sizes. Work with staff to track costs, monitor revenue, and adjust strategy when needed. Analyze program performance and evaluate pricing strategies.
• Ensure the quality, relevance, freshness, and interactivity of program curricula, implementation, and delivery. Model and support a culture of smart experimentation by expanding the scope and scale of existing programs and piloting new programs.
• Listen carefully to the needs of program participants, partners, colleagues, staff, and volunteers to respond positively and creatively to the needs of the Science Center’s community.
• Work collaboratively with marketing and other colleagues to make sure everyone knows about the exciting work we’re doing.
• Support a culture of continuous improvement through program and staff evaluation.
• Drive yourself and your team to meet deadlines, deliver great experiences on time and on budget, and ensure the safety of staff, visitors, and program participants.
• Become an integral part of the Education senior leadership team to ensure high-quality experiences and presenters across the audience spectrum.
• Act as an energetic, positive, and knowledgeable representative of the Science Center to the community of Northeast Ohio.
You’re a tireless strategist and communicator who loves informal science education and doesn’t mind working weekends. You bring at least three to five years’ experience in delivering net revenue goals; hiring, training, managing, and coaching full-time and part-time or seasonal staff; and overseeing large programming. You’re so organized and responsible that your duties have increased over time. You’ve earned a degree in science, recreation, education, or a related field; bonus points if you have your Masters degree, certification to train others in first aid/CPR, experience with robotics, and experience with the American Camp Association and/or UltraCamp software. You bring a working knowledge of the informal education field, preferably earned through camps, science centers, recreation facilities, or similar programs. Your drive, flexibility, warmth, creative thinking, and passion for communicating science inspire those around you.
Want to learn more about our programs? Check us out at greatscience.org
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